Simplify With A Monthly Household Worksheet

A monthly Household Organization Worksheet for Finances etc. via lilblueboo.com

 

A few years ago I created a worksheet for my business to help me keep on top of all the moving parts of accounting, taxes, inventory etc. I was a disaster before….but now I am always on top of everything. I’ve adapted it into a household worksheet as well to keep our monthly finances and other things in order. As technical as I am with computers and smart phones, over time I’ve come to the realization that there’s nothing better than handwritten notes and records. A few things I like about this system:

1. I physically write each bill down and it makes me more aware of what I am paying.

2. I can file away all other paperwork and I have notes on what I need to follow up on in one place.

3. I never stress out about accounting because I always know where I left off.

4. When getting ready for tax season I can refer back to all 12 worksheets for questions and notes.

5. I always know whether or not refunds and rebates come through!  I can’t believe how many never get processed without me following up and hounding the company. Or those magazine drives?  I know exactly when to expect a magazine and who to follow up with if it doesn’t show up.

 

I always print the household worksheet off onto a different color paper so that it’s always easy to find among other paperwork. I keep it with my calendar.

managing and simplifying a household budget via lilblueboo.com

The first page of the worksheet is where I jot down bill amounts and how they were paid (check, bill pay etc). Because I hand write them I notice anything out of the ordinary. If I move onto the next month and a bill hasn’t been checked off I know to follow up on it. For example, I just realized my CA sales tax hasn’t been checked off in a while for my business…..California doesn’t care if it was their mistake or mine that a deadline might have gone by…..so I’m going to follow up on it and see what’s due before they start charging me interest.  Customize your worksheets to have everything you have to remember on a month to month basis.

Who knew lavender worksheets would reduce my stress level by 99%?
Fear is always about the unknown…..this reduces my “unknowns”…

 

Monthly Financial Worksheet for Household via lilblueboo.comAlso, for accounting software I never do automatic downloads….even for my business. I always enter in everything one by one after the end of the month….and I CLOSE the month so nothing else can ever be added without a password being entered. I’m too picky about everything being right and automatic downloads create too much margin for error.  It also forces me to go through each transaction once to make sure there’s nothing out of the ordinary.

managing money worksheet via lilblueboo.com*note: this is just a sample worksheet I filled out so please no comments on how much my bills are ; )


I always write down anything I send by mail to return to make sure I get the correct refund…or that I even GET a refund! I had to email a company yesterday to ask if they were ever going to process my refund on some defective thread…..minutes later a Paypal refund showed up in my inbox….and I checked it off my sheet.  I also write down rebates to expect by mail and things like new magazine subscriptions.  By writing it down I know to always check up on it the next month.

 

managing household paperwork via lilblueboo.com

 

Page 2 of the worksheet is a place to write down travel, donations and large purchases.  This is a great place to write down how much you paid for something and quickly jot down the serial number for insurance purposes. Also, write down if you purchases a protection plan for an item…..this way you always know where to refer back to without having to dig up old receipts.

 

Preparing for tax time via lilblueboo.comCreating a household inventory via lilblueboo.com

 

There’s a place for notes to keep track of questions and other items that you don’t want to forget about:

Managing household budget book via lilblueboo.com

 

Page 3 is an optional page. I use this mostly in my business because I manually enter charges. This way I can tackle a portion at a time and come back to it later and I know exactly where I left off.  This is important if you have multiple accounts.  Also, if you have multiple sources of income it’s a great way to record that you received a check or deposit.

 

 

 

Household organization forms via lilblueboo.com

The above checklist always reminds me which statements I have to print off as well.  I always print off my monthly account summaries based on the calendar month for entry.  Nothing is more annoying to me than a bank account statement or credit card statement that goes from the middle of the month to the next mid-month! OCD overload. It’s enough to send me into shock…..

Household Organization Simplified via lilblueboo.com

 

Every month I do a quick observation on where we blew our budget or where we saved…..and budgeting goals going forward. Writing this down is a great reminder when I look back after a few months.  For example: why was the credit card bill so high?  What bills should I follow up on to see if they can be reduced somehow? Did we do any large household improvements that should affect our energy bill?

Budgeting and Managing Household Finances via lilblueboo.com

After the sheet for that month is finished I file away all miscellaneous paperwork and keep the worksheets handy in a folder to refer back to:

Managing household bills and paperwork via lilblueboo.com

 

 

 

And finally…..I just use these sheets as a way to manage anything important I need to remember!  It’s a month by month log outside of my calendar to keep me organized. I never lose my to-do list because it’s a purple packet that can’t be missed….

 

I keep all of these worksheets in a folder near the mail and phone until the end of the year. Then I put them in a binder by year.  I uploaded a sample worksheet template in a Word Document and a PDF version as well so you can customize it:

If you have trouble downloading the zip file click here for the pdf or here for the Microsoft Word document.

 

Stay tuned in a day or two for the small business worksheet!


Make sure to check out these series too:

 

organizing and preserving family memories via lilblueboo.com

 

Comments

Related Posts Plugin for WordPress, Blogger...

Comments

  1. 1
    Sue Moore says:

    I live in Australia and do a very similar thing to this and without it and my diary Life would not be well rounded and easy flowing…
    People often ask or comment by saying I don’t know how you have time to do the things you do or make the things that you make….
    Well I find time because I am well organised…and don’t have things filling my head that don’t need to be there.

  2. 3
    Amy says:

    This is one of the most useful blog posts!!! My husband is a farmer and throughout the summer he is crazy busy so I just pay all the bills online, as they come in. After the end of the year he creates a hand written ledger for EVERY. SINGLE. PURCHASE. He matches every receipt with every credit card and bank statement. We’ve talked about automating it, or having me do it instead – we have come to the same conclusion that you have, he won’t know the real details of what is being spent unless he goes through and writes it down himself.

    I love your system. It will help me keep things straight and less blank-faced when in the middle of a January snowstorm he asks me about some company I paid twice last July.

  3. 5
    Mary Claire says:

    Funny, my husband and I just got through discussing for the millionth time how we need to get a budget in place. I think to do that successfully you really need a system like this where you can see what is going in in one place. This is awesome and just what we needed to get ourselves in gear. Thanks for sharing!

  4. 6
    Heather D says:

    Thank you so much for taking the time to put this together and explain your method. I have tried so many methods to organize mine and my husband’s finances, and I alllllways fail! Some methods are just too complicated for me (a la Dave Ramsey) and others just didn’t give me enough flexibility to personalize it. I love this! Will definitely use it. =)

  5. 7
    Jenny says:

    Can you make this into a PDF? I don’t have reliable internet at home and I don’t have a unZIP program at work and cannot add it to the computer. I could REALLY use to help my family. THANKS

  6. 9
    Adrienne says:

    Do you ever weed out old information? Like after 10 years, do you shred stuff? Or how do you have room to keep everything?

  7. 10
    Candi says:

    You are amazing, I love this, I can’t wait to print it out. I love to be organized.

  8. 11
    Melissa Z. says:

    Please move to southern NH and be my BFF. How you so darn crafty, tech savy, and wickedly organized? My current “home management” system is OK, but there is a lot os mismatched paper that needs to be corralled in one of many place. I look forward to trying your streamlined system. Keep rockin!

  9. 12
    Heather says:

    Thanks so much; this looks brilliant!

  10. 13
    Amanda says:

    I need to do this so bad! Thanks!

  11. 14
    Julie says:

    I love your home-organizing ideas and this one came just in time for me to use it not only for home stuff, but also for my business which I just found out is a mess, especially the inventory!! This way I can add products as they come and go each month and be a happy WAHM in March when I do the taxes. And one more extra that I´ll be adding – I have no time and definitely no capacity to keep a kids journal but I desperately want to capture their advances since this time is so precious – one more page every month and ta da!! All done! Thank you so much!!

  12. 15

    Brilliant! As organized as we often “think” we are, it takes something like this to make things all fall into place. I appreciate the time you took to put this together. I can definitely put it to good use. Kudos!

  13. 16
    Genise says:

    I am glad I’m not the only one that hates mid-month statements!! :) It drives me crazy too. I am a CPA and am learning so much from YOU about organizing financial info – THANK YOU!! Your tax preparer/accountant is lucky to have such an organized client.

  14. 17

    I’m late to the party but was thinking that I needed a new system and remembered reading this post months back. What was that blog called I thought?! Took me a few google searches that led to nowhere and then I remembered blue something! Boom. Found. and hopefully now my finances will get more organized! :)